Partial Coordination

Service Description

This package is tailored for couples seeking professional assistance starting 6 months before the wedding day, offering support through planning, vendor coordination, and day of execution. Planning and Coordination - 1 Wedding Planner & 1 Coordinator Onsite: Both will assist during the planning phase and oversee the wedding day. - Personalized Planning Checklist: A custom checklist to keep you on track. - Follow Up Consultations: Weekly or monthly virtual meetings, plus unlimited email support. Event Timeline, Layout, and Seating -Event Timeline Creation: A detailed schedule to ensure everything runs smoothly. -Event Floorplan Creation: Custom layout for seating, decor, and logistics. -Seating Plan Creation: Assistance in seating arrangements. Wedding Rehearsal and Venue Walkthrough -Wedding Rehearsal: 1 hour rehearsal to organize the ceremony. -Venue Walkthrough: 1 hour visit to finalize venue setup. Vendor Support and Coordination -Preferred Vendor Referral List: Access to trusted vendors. -Point of Contact for Vendors: From 6 months out, the planner communicates directly with vendors. -Vendor Contract Review: Detailed review of vendor contracts. -Vendor Management: Coordination of payments, contracts, and communications. -Vendor Booking: Assistance with the remainder booking Budget and Logistics -Budget Management: Help with tracking and managing your wedding budget. -Rental: Guidance on rentals (tables, chairs, decor). -DIY Decor Setup/Breakdown: setup and teardown of DIY items. - Event Setup/Breakdown & Cleanup: Coordination of event setup, breakdown, and assist with cleanup. Additional Options -Design Package (Add-on): Available for couples seeking enhanced decor and design services. This package provides a comprehensive yet flexible level of support, ensuring your day is well organized and stress free.

Cancellation Policy

[Retainer]A 1/3 retainer or full payment and a signed contract are required before any services. If booked within 3 months of the event, full payment is required. [Contracted Services]Includes all services in the selected package. Additional services requested will be billed at cost. Services cannot be deducted but can be added. [Meal for Vendor]Client will provide food for the wedding planner, coordinator, and other vendors (e.g., photographer, DJ) at the reception. [Attire]Vendor associates will wear proper attire (blue or black) on the event day.[Vendor Management] A Lead Associate from Vendor will manage their day-of activities with supervision from SBW. SBW will perform set up and breakdown only if hired as additional services as stated in the accepted and paid proposal. [Destination Weddings]For events over 125 miles from the studio, additional fees apply for travel (airfare, hotel for 2-3 nights, car rentals). Travel arrangements can be made by Client or Vendor with payment invoiced. [Liability] Vendor is liable only for their services. They are not responsible for other vendors’ actions or consequential damages. [Photography and Videography]Client permits Vendor to use all photos and videos taken during the event for SBW website, social media, and marketing. [Cancellation Policy] No fees are refunded if canceled. If canceled within 6 months, a second payment is due. Postponed events can apply services to a new date. [Postponement Policy] If postponed, services cease until a new date is set. Payment will be adjusted, with a second payment due to resume services. If postponed for longer than 12 months, deposit is forfeited as payment for service rendered and event is cancelled, no refund. [Responsibility] Vendor is not responsible for delays due to Acts of God, government actions, or unforeseen circumstances. A replacement will be provided at no extra cost if needed. [Overtime]Unplanned services performed during the event will be billed at $130 per hour with prior consent. [Item purchased on behalf of Cline Costs] will be billed at cost plus $25 service fee. [Damage or Loss] Client is responsible for loss or damage to Vendor’s property, including replacement costs.[Attorney Fees]In legal disputes, the prevailing party is entitled to reasonable attorney fees.[Conduct] Client must provide a safe working environment. [Agreement]By signing, parties agree to these terms. Changes must be written and approved. Payment signifies acceptance.

Contact Details