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Day of Coordination


Available Online

Need a team run your event - free initial consult

1 hGoogle Meet

Service Description

Our Day-of Coordination package starts 2 months before your wedding day and ensures that every detail runs smoothly that mean you book it all. Here’s what’s included: On-Site Support: A dedicated wedding planner and coordinator will be present on your wedding day to manage everything. Time of Engagement: We begin working with you 2 months prior to your wedding day to finalize details. Personalized Planning Checklist: A tailored checklist to guide your wedding planning process. Follow-Up Consultations: Weekly virtual consults via email, starting two months before your wedding day. Event Timeline Creation: We create a detailed schedule to keep your wedding on track. Event Floorplan Creation: We help map out the seating and layout for your event. Seating Plan Creation: Finalize seating arrangements 2 weeks before the wedding. Wedding Rehearsal (1 Hr.): Included to ensure everyone knows their role. Preferred Vendor Referral List: Access to our trusted vendors. Point of Contact for Vendors: We handle communication with your booked vendors starting 1 month before your big day. Add-On Options: Venue Walkthrough (1 Hr.): A walkthrough of your venue can be added on. DIY Decor Setup/Breakdown: Assistance with setting up and breaking down DIY decor. Table/Chair Setup & Event Clean-Up: Add-on services to make your day stress-free. Design Package: Need help with design? We offer an add-on package. Please note that vendor booking, contract management, budget management, and rental advice are not included in this package.


Cancellation Policy

[Retainer]A 1/3 retainer or full payment and a signed contract are required before any services. If booked within 3 months of the event, full payment is required. [Contracted Services]Includes all services in the selected package. Additional services requested will be billed at cost. Services cannot be deducted but can be added. [Meal for Vendor]Client will provide food for the wedding planner, coordinator, and other vendors (e.g., photographer, DJ) at the reception. [Attire]Vendor associates will wear proper attire (blue or black) on the event day.[Vendor Management] A Lead Associate from Vendor will manage their day-of activities with supervision from SBW. SBW will perform set up and breakdown only if hired as additional services as stated in the accepted and paid proposal. [Destination Weddings]For events over 125 miles from the studio, additional fees apply for travel (airfare, hotel for 2-3 nights, car rentals). Travel arrangements can be made by Client or Vendor with payment invoiced. [Liability] Vendor is liable only for their services. They are not responsible for other vendors’ actions or consequential damages. [Photography and Videography]Client permits Vendor to use all photos and videos taken during the event for SBW website, social media, and marketing. [Cancellation Policy] No fees are refunded if canceled. If canceled within 6 months, a second payment is due. Postponed events can apply services to a new date. [Postponement Policy] If postponed, services cease until a new date is set. Payment will be adjusted, with a second payment due to resume services. If postponed for longer than 12 months, deposit is forfeited as payment for service rendered and event is cancelled, no refund. [Responsibility] Vendor is not responsible for delays due to Acts of God, government actions, or unforeseen circumstances. A replacement will be provided at no extra cost if needed. [Overtime]Unplanned services performed during the event will be billed at $130 per hour with prior consent. [Item purchased on behalf of Cline Costs] will be billed at cost plus $25 service fee. [Damage or Loss] Client is responsible for loss or damage to Vendor’s property, including replacement costs.[Attorney Fees]In legal disputes, the prevailing party is entitled to reasonable attorney fees.[Conduct] Client must provide a safe working environment. [Agreement]By signing, parties agree to these terms. Changes must be written and approved. Payment signifies acceptance.


Contact Details

8084501244

info@sbwedding.co

2424 Kalākaua Ave suite 205, Honolulu, HI, USA


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